Definition List
Accession Date:
The date on which an object formally enters the collection and is documented.
Acquisition Authorization Date:
The date on which the Acquisition Authorizer gives final approval for an acquisition to proceed.
Acquisition Authorizer:
The person giving final approval for the acquisition to proceed.
Acquisition Date:
The date on which title to an object or group of objects is transferred to the organisation.
Acquisition Funding:
The funding used to support the acquisition of an object.
Acquisition Funding Source:
The Person or Organisation from whom the Acquisition funding was obtained.
Acquisition Funding Source Provisos:
Restrictions applying to all the objects acquired with the support from an Acquisition funding source.
Acquisition Method:
The means by which title to an object is formally transferred to the organisation.
Acquisition Note:
General information about the acquisition.
Acquisition Provisos:
Restrictions applying to the objects in a single acquisition, including conditions for deposition of archaeological archives.
Acquisition Reason:
The reason or justification for an acquisition.
Acquisition Reference Number:
A unique identifying number for information on the acquisition of an object or group of objects. It should serve as the reference to written documentation of a valuation. This will normally be the object number.
Acquisition Source:
The People, Person or Organisation from whom an object was obtained, if different from the Owner. The Acquisition source may be an agent or other intermediary between the acquiring organisation and the Owner. For archaeological archives, use Acquisition source to record the excavating body responsible for preparing and depositing the archive with the organisation.
Borrower:
The details of a Person or Organisation borrowing an object from the organisation.
Borrower's Contact:
The details of a Person or Organisation designated by the Borrower to be responsible for dealing with the loan on their behalf.
Disposal Method:
The way in which an object is disposed of.
Deaccession Reason:
The date on which a Loaned object status was recorded.
Disposal Date:
The date an object is disposed of.
Deaccession Date:
The date when an item was struck off the accession register.
Delivery Date:
The precise date on which an object or objects leaving the organisation is due to be delivered at its destination.
Exit Authoriser:
The Person giving final approval for an object exit to take place.
Exit Authorisation Date:
The date on which the Exit authoriser gives final approval for a movement to proceed.
Exit Date:
The date on which an object or objects leaves the organisation.
Exit Destination:
The Person or Organisation to whom an object is being sent.
Exit Method:
The method by which an object or group of objects leaves the organisation.
Exit Note:
Additional information relating to the exit of an object which cannot be recorded elsewhere.
Exit Reason:
The reason why an exit took place.
Expected Return Date:
The date objects are expected to return to your buildings.
Expected Return Method:
The way objects will be returned to your buildings.
Exit Reference Number:
A unique identifying number for an exit. It should serve as the reference to written documentation of an exit. The number may be assigned to an exit note or receipt.
Group Purchase Price:
The total price paid for a group of objects at acquisition, including taxes for which the purchase is liable. If individual prices are known for specific objects in the group, use Object acquisition price.
Loan In Reference Number:
The unique number assigned to the loan of objects from outside the organisation. The number should also refer to a file containing written documentation about the loan.
Loan In Reason:
The reason why a loan in (borrowing event) is taking place.
Lender:
The details of a People, Person or Organisation lending an object to the organisation.
Lender's Authoriser:
The member of staff giving final approval for the loan in to proceed.
Lender's Authorisation Date:
The date on which the Lender’s authoriser gives approval for a loan in to proceed.
Lender's Contact:
The details of a Person designated by the lender of an object to be responsible for dealing with the loan on their behalf.
Loan In Begin Date:
The date on which you begin to borrow the objects.
Loan In End Date:
The date on which you end borrowing the objects.
Loan In Contact:
The Person assigned responsibility for managing a loan in on behalf of the organisation.
Loan In Conditions:
Conditions applying to objects as part of the loan in agreement, including conditions for deposition of archaeological archives
Loan In Note:
General information about a loan in.
Loan In Status:
The status of the process of carrying out a loan in (borrowing) event.
Loan In Status Date:
The date on which a Loan in status was recorded.
Loan Out Reference Number:
The unique number assigned to the loan of objects to other organisations. The number should also refer to a file containing all written documentation about the loan out.
Loan Out Authoriser:
The Person giving final approval for a loan to take place.
Loan Out Authorisation Date:
The date on which the Loan out authoriser gives final approval for a loan to proceed.
Loan Out Begin Date:
The date on which you begin to lend the objects.
Loan Out End Date:
The date on which you end lending the objects.
Loan Out Note:
General information about a loan out.
Loaned Object Status:
The stage in the loans out procedure which an individual object to be loaned out has reached.
Loaned Object Status Date:
The date on which a Loaned object status was recorded.
Object Offer Price:
The price at which an object is offered for sale to the organisation.
Object Purchase Offer Price:
The price which the organisation offers for the purchase of an object.
Object Purchase Price:
The total price paid for an object at acquisition, including taxes for which the purchase is liable. Associated with the Object number. If no individual prices are known for specific objects in the group (eg a lot bought at auction), use Group purchase price.
Original Object Purchase Price:
The price paid for an object in the original currency at the time of purchase.
Original Object Purchase Price Denomination
The denomination or currency of the Original object purchase price.
Special Conditions of Loan:
A statement of conditions on the loan of an object from an organisation in addition to those normally laid down.
Transfer of Title Number:
A unique identifying number for a transfer of title or acquisition event. It should serve as the reference to written documentation of a transfer of title or acquisition process. The number may be assigned to a transfer of title form.